- Funders who use Offer Acceptance of Je-S
- Failure to submit and Offer Acceptance
- Process for completing an Offer Acceptance
- Reissue
- Printing
A Research Organisation is required to respond to an offer. This offer is a formal offer to the Research Organisation and will include the terms and conditions of the offer. A Research Organisation has the option to either accept or decline the offer.
The Research Organisation will be issued with an Offer Acceptance document;This will be placed in the appropriate pool and emails will be issued including one to the Grant Holder.
The Offer Acceptance has been added to the list of document types which can be selected for inclusion in non-default submitter pools in the new Pool Admin Tool. If a Research Organisation is using non-default submitter pools, they will have to use Pool Admin to include Offer Acceptance in the relevant pools otherwise, all Offer Acceptance documents will be routed to the Default Submitter Pool.
Funders who use Offer Acceptance on Je-S
Research Councils |
Other funders |
|||||||||
AHRC |
BBSRC |
EPSRC |
ESRC |
MRC |
NC3Rs |
NERC |
STFC |
TSB |
RAEng |
|
Y |
Y |
Y |
Y |
Y |
Y |
Y |
Y |
N |
N |
|
Failure to submit an Offer of Acceptance
Until the Offer Acceptance has been submitted to and accepted by the Research Council the Start Confirmation document can not be generated.
If the Research Organisation has not responded before the document expiry date they will need to contact the Research Council (the contact details are included in the Offer Letter attachment). The Research Council will consider if they wish to amend the expiry date or issue a new Offer Acceptance.
Process for completing an Offer Acceptance
In line with general Je-S document progression and submission functionality, users in the Submitter Pool assign an Offer Acceptance to themselves for completion.
Users complete the Offer Acceptance assigned to them, this includes the ability to give access to other users and printing functionality.
Users submit a response to the Council (via a submitter pool for two-stage).
An Offer Acceptance has an expiry date. Once the expiry date has passed then it will only be possible to view the document.
The document menu screen is the main screen for accessing the Offer Acceptance. All actions on the document can be completed from this page.
Clicking on the Offer Document will allow the pdf file for the Grant Offer to be viewed.
Clicking on the Payment Data will allow the payment data for the grant to be opened. An Issue Date and Issue Reason will be displayed. Each Payment Record will relate to Financial Year/ Financial Quarter and have a Status. Where there is more than one funding stream for a grant then a “combined” funding stream will be shown as well as the individual funding streams. The payment data can be exported into csv format (for example to MS Excel). The payment data may be updated by the Research Council at any time after the offer has been accepted and current payment data can be seen in Status Reporting.
Clicking on Acceptance allows the organisation to indicate if they are happy to accept the offer. The organisation can decline the offer.
If the offer is accepted then an estimate of the start date must be provided. The Estimated Start Date will need to fall within the permissible start date range for the grant.
A Research Organisation must contact the Research Council if they anticipate that the grant will not start within the range permissible for the scheme.
If the offer is not accepted then a reason for not accepting is required. A maximum of 4000 characters is permitted.
If the Offer Acceptance document has been reissued then clicking on Reissue Details will show the date of reissue and the reason for the reissue.
The Je-S System provides the functionality for you to produce a ‘print-out’ of Offer Acceptance. This ‘print-out’ includes the payment for the grant. See general printing helptext for more information at Printing Documents
It is possible to print the payment data for an individual funding stream and can be printed after clicking on Payment Data.