Pre Award Tracker

General

The Pre award Tracker provides information on the progress of a proposal from the point it is submitted to a research council.

The Tracker is available to all the users with access to the document in their Je-S account (Investigators, document owner, others with user access privileges). Research organisations also have access through the master account.

Frequency of updates

The data displayed in the Pre Award Tracker is updated in real time as the proposal progresses through the consideration stages (ie a change in status is made in the research councils Grants System ) Please note that a proposal may remain in the same stage for several weeks eg is being peer reviewed, and during this period no changes will be displayed.

Accessing the Pre Award tracker

The Pre award Tracker information is available:-

Applicants: Login to the Je-S System, within the Document List select the document type eg Standard proposal, select Show documents submitted to Council. The document’s status will show as With Council, select this link and a pop up box will display further information.

Research Organisation Administrators: Login into the organisation’s master account. Select Documents. The link to Pre Award Tracker will be displayed within the Functions section at the top of the page. All the proposals for the organisation will be displayed. Select the document Status link to display more information on a proposal. Use the Filters option at the top of the page to limit the proposals returned by either council, document type, applicant, organisation reference, Department, Status (eg In progress) or documents updated within a specified time period.

The Status used in Pre Award Tracker are:

Status

Additional Info

Business Description

     
     

In Progress

Awaiting Component

Outstanding Joint proposals still to be submitted

 

Awaiting Checking

Je-S imported proposal being checked

 

Awaiting Examination

With Council for examination

 

Awaiting Initial Reviewers

With Council to assign reviewers

 

Awaiting Reviews

Awaiting peer review responses

 

Awaiting Usability Check

With peer review responses that need to be checked for

usability

 

Awaiting Proposal Decision

Been reviewed and is awaiting a decision by the Council

 

Awaiting Response

Awaiting PI response

 

Awaiting Meeting

Waiting to go to peer review meeting

 

Awaiting Decision

Awaiting a funding decision

 

Inform Outcome

Proposals with decision made and communicated to

applicants

 

Returned

Awaiting Revision

 

Proposal checked and amendments required by PI / RO - sent back via Je-S for revisions

Deferred

Awaiting Release from Hold

 

 

Decision on proposal is postponed for additional information (e.g. additional reviews)

Held Over

Awaiting Release from Hold

 

Proposal awaiting a funding decision - decision delayed to a future round

In Reserve

Awaiting Release from Hold

 

Proposal awaiting a funding decision - awaiting outcome on higher ranked applications

Referred

Awaiting Release from Hold

 

Decision on proposal is postponed pending receipt of additional information from applicant

Rejected

Awaiting Initial Reviewers

 

Rejected at stage of awaiting reviewers to be assigned

 

Awaiting Response

Rejected at stage of awaiting PI response

 

Awaiting Meeting

Rejected at stage of waiting to go to meeting

 

Awaiting Reviews

Rejected at stage of awaiting peer review responses

 

Awaiting Decision

Rejected at stage of awaiting decision

 

Awaiting Checking

Rejected at stage of being checked by RCUK Grants

 

Awaiting Examination

Rejected at stage of with Council for examination

RO Withdrawn

Awaiting Initial Reviewers

 

Withdrawn at stage of awaiting initial reviewers

 

Awaiting Response

Withdrawn at stage of awaiting PI response

 

Awaiting Meeting

Withdrawn at stage of waiting to go to meeting

 

Awaiting Reviews

Withdrawn at stage of awaiting peer review responses

 

Awaiting Decision

Withdrawn at stage of awaiting decision

 

Awaiting Checking

Withdrawn at stage of being checked by RCUK Grants

 

Awaiting Examination

Withdrawn at stage of with Council for examination

Preparing

Awaiting Offer Preparation

 

Offer documentation is being prepared for a transferred grant

Approved

Awaiting Grant

Amendments

 

 

Grant Offer documentation is being prepared

 

Awaiting RO Revision

Cost revisions required from RO before making

Grant Offer

 

Awaiting Offer Preparation

Grant Offer documentation is being prepared

 

Awaiting Approval

Grant Offer documentation is awaiting internal approval

 

Awaiting Profile Approval

With RC awaiting approval for a NON standard profile

 

Awaiting Authorisation

Grant Offer is with Council to Authorise

Funded off System

Awaiting Decision

Decision made to fund the grant outside of the system

Authorised

Awaiting Offer Acceptance

 

Awaiting Offer Acceptance from RO

 

Awaiting Offer Lapsed Decision

Offer to RO has lapsed

 

Awaiting Offer Decision

 

Offer to RO has been declined by the RO or retracted by

the RC