Project Student
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Background Information
Completing the section on the Je-S System
Project Studentships may only be applied for on Proposals for ESRC Professorial Fellowships. Applicants should ensure that they have read the Call specific document on the ESRC website and referred to the following information:
UKRI terms and conditions of Training Grants: https://www.ukri.org/files/legacy/news/training-grants-january-2018-pdf/
ESRC Postgraduate Funding guide http://www.esrc.ac.uk/files/skills-and-careers/studentships/postgraduate-funding-guide-for-accredited-doctoral-training-centres/
UKRI Statement of Expectations for Doctoral Training: https://www.ukri.org/files/legacy/skills/statementofexpectation-revisedseptember2016v2-pdf/
Completing the section on the Je-S System
Please note that not all the sections described below are included in all the Research Councils documents.
Select the
A new screen will open
Specify by Name or Post identifier? :
ESRC forms include a search option for a Student Name.
If specified by name then choose the option to Select
A new screen will open.
To the right of the Name box click on Select.
A new screen will open. Enter the Surname and Initials. The search will only display people at the same organisation selected within the Project Details. The system may display several names. To select the correct person click on the highlighted detail on the left hand side of the screen. The Name field will now be populated.
If the Project Student does not have a Je-S account (very few will) the message “No Person Found” will be displayed. In which case close the pop up screen and select the Post Identifier option and type the name details directly into the box (Max 40 characters)
If a person has not yet been identified for the post, or a search has returned “No Person Found”, select Post Identifier and provide the identifier details in the Text box which now appears:
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Organisation: Select the organisation at which the student will be registered from the list provided. This list is generated from the organisations of the investigators named on the research proposal.
Start Date: the date of starting on the project.The Date will default to the proposed project date. To amend this click on the calendar icon 
Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.
Duration Months: The period, in whole months (or system will round down) to be spent on the Project. A project studentship is intended to last for a minimum of three years. The studentship must fall within the period of the grant.
Exception ESRC only: Subject to the RO confirming that the studentship will continue to be supported, a project linked studentships can outlast the grant they are linked to. However, the majority (more than half) of the studentship must take place during the life of the grant.
London Weighting:Indicate if the Student will be in receipt of London Allowance.
Annual Stipend: The current default rate will be displayed but can be amended to reflect a different value. If the student is part-time the default rate can be amended by typing the numerical value into the box.
Annual Fees: The current default rate will be displayed. If the student is part-time the default rate can be amended by typing the numerical value into the box.
Exception ESRC only: Project studentships are subject to the standard rules for ESRC studentships and should be calculated on the same notional cost basis. (i.e. the costs entered on the Je-S form should reflect the notional cost value x the number of years for each student). Further guidance on the notional cost of a studentship can be found here: https://esrc.ukri.org/skills-and-careers/studentships/doctoral-training-centres/doctoral-training-grants/
Project Summary: Describe the students project in simple terms in a way that could be publicised to a general audience (up to 400 chars)
Select “Save” from the top of the screen
If any section is not completed then the relevant validation warning will be displayed.
Please enter the correct information and Save. When the section has been completed then the 
icon against the Project Student on the Document Menu indicates that the section has been successfully completed and passes validation.
Further Project Students should be added via . You can Edit or Delete items from this screen. The total estimated cost for the duration selected (3-4 years) will be displayed here and in the Resource Summary under the Exceptions heading under Staff (Stipend) and Other Costs (Fees).
Additional Information
The Stipend element of the Project Studentship will appear under the Exceptions-Staff heading of the Resource summary table.
The Tuition fees element will appear under the Exceptions-Other Costs heading of the Resource summary table.
Student Stipends and tuition fees will be paid at 100% rate.
Other resources such as travel (Study visits, conferences, UK and overseas fieldwork), consumables and equipment. Note: this does not apply to ESRC,
Exception ESRC only: Additional Information to be added as an Attachment to the Proposal:
ESRC requires two attachments to be submitted per student:
Studentship case for support (Project Student Request attachment)
A separate case for support per project studentship to be added as attachment type "Project Student Request" to give information and justification.(Two sides of A4 per studentship (max).
The Case must include:
The Doctoral Training Partnership (DTP) or Centre for Doctoral Training (CDT) accredited pathway in which the student will be based.
The Principal and/or the Co-Investigators who will supervise the studentship.
The length of the studentship in years - include start and end dates.
A summary statement of the PhD topic to be undertaken and a justification for the length of the programme of study.
A clear statement of how this is independent from, but will add value to, the principal research objectives set out in the proposal
Where institutions are planning to co-fund the associated studentships this must be confirmed in the grant proposals and attachments included for the total number of students.
DTP or CDT letter of support (Proposal cover letter attachment)
It is essential that all project linked studentships are embedded within a Doctoral Training Partnership (DTP) or Centre for Doctoral Training (CDT). As such, applications must be accompanied by a letter of support from the DTP or CDT Director.
Further advice on adding the attachment information will be provided in the section on ESRC Attachments.