Applicant Details

- AHRC specific

- ESRC specific

- MRC specific

- NERC specific

- STFC specific

- UKRI specific

 

See Searching for Data for guidance on adding an applicant.

 

The applicant is the individual who is applying for the Fellowship Post. Give applicant’s details at the time of applying for the fellowship.

All applicants must meet the Council's eligibility requirements for the Fellowship scheme to which they are applying - check the relevant Council's funding booklet for further details and contacts concerning eligibility.

Other requirements are that:

 

Salary cost for Fellows may only be directly incurred; for details on entering Salary Costs see the section: Costing Applicants: Directly Allocated and Directly Incurred.

- THE FOLLOWING IS COUNCIL SPECIFIC GUIDANCE -

AHRC - Specific Guidance

Guidance for Fellowships/Leadership Fellows Scheme (standard and early career routes only)

  

The AHRC wishes to ensure that the time commitment outlined in the proposals is delivered as requested. Therefore the Fellow’s, salary costs for the applicant should be recorded as a Directly Incurred cost.

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ESRC - Specific Guidance

 

Individuals who are not established members of university staff may apply in their own right provided assurances are given by the host institution concerning accommodation, facilities and support. Applicants can apply for 100% of their time. The Research Councils will pay 80% of the costs of the proposal.

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MRC - Specific Guidance

 

The fellow’s salary is awarded as a directly incurred cost as all MRC fellowship schemes provide support for 100% of the fellow’s contracted working time. Fellows are able to dedicate six hours a week to other activities (or undertake two clinical sessions a week in the case of clinical fellows) as part of a full time award. The salary requested should be in line with the level the research organisation would provide were the fellow appointed within their own pay structure. Salaries for pre-doctoral fellowship applicants will be paid up to, but not including NHS consultant level and should be appropriate for a training fellowship.

The total salary requested should be calculated to include provision for anticipated salary increments and promotions, such that the salary at the end of the award is in line with the research organisation’s career structure for a researcher with equivalent experience. Salary increments should exclude indexation as this is calculated post-award. Once the grant is awarded no additional requests can be made for supplementary salary costs.

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NERC - Specific Guidance

 

The Fellow is the only named staff post permitted on the award.

 

Applicants should discuss with their proposed host institution what would be a reasonable starting salary (based on the Fellow’s age when taking up the appointment and previous salary level and experience). The Head of Departments statement should include justification for a higher than average starting salary.

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STFC - Specific Guidance

 

IPS Fellowship

The Applicant is the individual from the host institution who will be responsible for the line management of the Fellow.

 

For STFC IPS Fellowships the applicant should indicate the total number of hours to be charged to the grant for management support over the duration of the grant (guideline is 50 hours per annum).

The applicant cost should be Directly Allocated.

 

Leadership Fellowships in Public Engagement

Applicants for Public Engagement Fellowships may seek salary costs for the proportion of their time that is not covered already by current research grants. Enter the salary element you are seeking from the fellowship.

 

Ernest Rutherford Fellowships - Career Breaks and Returners

Proposals are particularly welcome from those seeking to resume a research career following a period of absence from active research, of normally at least one year. The break may have been due, for example, to long term illness, family or caring responsibilities or working in non-academic employment. The period of absence from research will be calculated from the start of the break until September 2020. Applicants should tick the box if they are returning to research from a career break.

 

UKRI - Specific Guidance

 

Future Leaders Fellowships -Academic and Catapult applicants

To demonstrate their support, the host organisation is required to commit to funding an increasing percentage of the applicant' salary, which is not to be derived from the FEC of the award.

Years 1 and 2: The fellow can request the full economic cost of their salary from the award. This will be awarded at 80% FEC so the UKRI contribution will be 80% overall (80% of 100%).  

Years 3 and 4: The fellow can request 75% of the full economic cost of their salary from the award.  This will be awarded at 80% FEC so the UKRI contribution will be 60% overall (80% of 75%).

Please see example screenshot below, which details the UKRI Contribution for Years 3 & 4 as 80% of 75%. The example include and uplift of 3% in pay for years 2 & 4. The example include a promotion during ‘Year 3’.

To assist applicants and Organisations with the calculation, please see the template available via the UKRI Future Leaders Fellowships web page https://www.ukri.org/flf.

 

Applicants from Catapult host organisations

To demonstrate their support, the host organisation is required to commit to funding an increasing percentage of the applicant’s salary, which is not to be derived from the FEC of the award.

 

Years 1 and 2: The fellow can request the full economic cost of their salary from the award. This will be awarded at 100% of direct costs so the UKRI contribution will be 100% overall.

Years 3 and 4: The fellow can request 75% of the full economic cost of their salary from the award. This will be awarded at 100% of direct costs so the UKRI contribution will be 75% overall.

 

Applicants from large business or SMEs

Costings for business based fellows do not need to be included in the Je-S costings which will automatically recalculate these costs into Full Economic Costs. All Je-S costs should be indicated as zero and instead business based applicants should complete the template entitled ‘Finance Form for Business Costs’ as directed in this guidance.

 

The total salary requested should be calculated to include provision for anticipated salary increments and promotions, such that the salary at the end of the award is in line with the host organisation’s career structure for an individual with equivalent experience. Once the grant is awarded no additional requests can be made for supplementary salary costs.

 

Guidance to upload the ‘Finance Form for Business Costs’ to Je-S

Please note that Je-S does not allow the upload of MS Excel files, therefore please convert the completed template to a PDF (following the below guidance), and upload it to the application as a ‘Letter of Support’. Please detail the file’s description as ‘Finance for Business Costs’.

To save workbook as pdf:

1. Click the File tab.

2. Click Save As

3. In the File Name box enter Finance Form for Business Costs

4. In the Save As type list, click PDF (*.pds).

5. Click Options

6. Under Publish What, choose the option Entire Workbook

7. Click Save

 

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