Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.The following Helptext is applicable for Standard Research Proposals. If you are applying to a particular Call for Proposals you should check the Call Guidance documentation to determine whether there are specific Research Council requirements which would override the information below:
You may scroll down this page or use the quick links below to take you to the appropriate Helptext section:
Researcher Co-Investigators (Background Information)
Add Researcher Co-Investigators Details
Researcher Co-Investigator (Post Type not applicable on research proposals for AHRC and ESRC)
Background Information
A Researcher Co-Investigator is a post doctoral research assistant who merits appropriate recognition for making a significant contribution to the preparation of the proposal and the ensuing research. Note: for EPSRC this is > 50% of contracted hours.
This Post Type is a Directly Incurred Cost ie time spent on the project working on the project will be supported by an auditable record for its duration. When a person is contracted to work 100% of their time on a single project (whether they are working full-time or part-time) timesheets are not necessary. In all other cases, timesheets or project records are required.
Note: Research Organisations submitting a FEC proposal for research grants and fellowships to the UKRI Research Councils can recover costs for the Apprenticeship levy by adding the charge to Directly Allocated or Directly Incurred Staff. Further guidance can be found here: https://www.ukri.org/funding/how-to-apply/apprenticeship-levy/
Completing the Researcher Co-Investigators sections on the Je-S System:
Add New Researcher Co-Investigator Item Add New Researcher Co-Investigator Item.
A new screen will open.
To the right of the Name box click on Select.
A new screen will open. Enter the Surname and Initials. The search will default to only search for people at the same organisation as the organisation selected within the Project Details. The search can be widened to include people at other organisations by deselecting the tick box.
Only Je-S account holders may be selected from the searchable list and to be named as a Researcher Co-Investigator they must have a verified level of Je-S account. If they do not have an account then the message “ No Person Found” will be displayed.
The system may display several names. To select the correct person click on the highlighted detail on the left hand side of the screen. The Name field will now be populated.
If the following message is displayed Warning: The selected user does not currently have the appropriate level of Je-S account to be named as an Investigator then the applicant may have a Je-S account but it is either not Verified , or the account has just been created is awaiting approval, or a verified level has yet to be sought. The details of the proposal may still be completed but it will not pass validation at the submission stage if the Account has not yet been Verified. Contact the Researcher Co-I to request they check their account level status.
Post will outlast project?:
Select Yes or No.
Total number of hours to be worked on the grant over duration of the grant:
Indicate the total number of hours to be worked on the grant over the duration of the grant. This information is required to help with the peer review evaluation, rather than for costing purposes, and may be more (but not less) than the number of hours to be charged to the grant for that investigator.
Start Date: the date of starting on the project.
The Date will default to the proposed project date. To amend this click on the calendar icon Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.
Duration Months: The period, in whole months (or system will round down) to be spent on the Project.
FTE%: This is the percentage of time that the post holder will spend working on the project based on a full time post. This does not relate to the contracted working hours of the post holder. For example, someone that is contracted to work at the organisation for 50% of full time and will be spending the whole of this time devoted to this project should put 50% as the FTE%.
Scale: Use the Research Organisation’s pay scale. This can be alpha or numeric.
Effective Date of Scale: The date on which the Scale came into use.
The Date will default to the proposed project start date. To amend this click on the calendar icon Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.
Increment Date:
The Date will default to the proposed project start date. To amend this click on the calendar icon Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.
Starting Salary: Salary when starting on the project (numeric).
London Allowance: If in receipt of London Allowance include the £ Value (numeric).
Super Ann & NI: Superannuation and National Insurance costs (inc. Health and Social Care Levy) over the duration of the project.
Total Cost: Enter the total cost of the Post over the period of the Project.
Select “Save” from the top of the screen
If any section is not completed then the relevant validation warning will be displayed.
Please enter the correct information and Save. When the section has been completed then the 
icon against Researcher Co-Investigator on the Document Menu indicates that the section has been successfully completed and passes validation.