Co-Investigators

The following Helptext is applicable for Standard Research Proposals. If you are applying against a particular Call for Proposals you should check the Call Guidance documentation to determine whether there are specific Research Council requirements which would override the information below:

You may scroll down this page or use the quick links below to take you to the appropriate Helptext section:

Co-Investigator - Background Information
Add New Co-Investigator Details
Post will outlast project?
Total number of hours to be worked
MRC/ESS Staff Member
Salary rate
Cost Type i.e. whether Directly allocated or Directly Incurred

Co-Investigator - Background Information

A Co-investigator (Co-I) assists the Principal Investigator in the management and leadership of the research project. There may be a number of Co-Is supporting the PI.

Please note:

* There are some Research Council Schemes where the Co- Investigator may not require a Je-S Account (See the  Scheme/Call information). There may be the option for the Co-I to be added manually. Details are given below.

Completing the Co-Investigator section on the Je-S System:

Add New Co-Investigator Item select Add New Co-Investigator Item

A new screen will open.

To the right of the Name box click on Select.

Adding a Co-Investigator manually (for some Research Council Schemes – these will be identified in the Call documentation).

*Je-S Account not required

Add New Co-Investigator Item select Add New Co-Investigator Item

To the right of the Name box click on Select. To check whether they have an existing account:

Post will outlast project?:

Select Yes or No.

Exceptions:

AHRC

Certain AHRC schemes still require that the ‘post will outlast the project’, for specific guidance please refer to Section 3 of the AHRC Research Funding Guide for further information on eligibility.

 

NERC

For Co-Is, if the post does not outlast the project, a letter of assurance from the HOD should be included as an attachment, stating that should the award be funded the individual will be given full access to the department for the full duration of the award. This should be included in the 'Proposal Cover Letter' attachment category.

 

Total number of hours to be worked on the grant over duration of the grant:

Indicate the total number of hours to be worked on the grant over the duration of the grant. This information is required to help with the peer review evaluation, rather than for costing purposes, and may be more (but not less) than the number of hours to be charged to the grant for that investigator.

Cost Type:

Select either Directly Allocated or Directly Incurred

Directly Allocated should be selected if the CoIs time charged to the grant will be based on estimates rather than actual costs. See A) below

Directly Incurred should only be selected if time spent working on the project will be supported by an auditable record for its duration. See B) below

A) If selecting Directly Allocated the following information must be entered:

Salary Rate

Enter a numeric value only.

For salary rate (£) enter the rate for the investigator averaged over the planned duration, based on a pay band or actual salary. The salary rate is the gross salary rate, including the NI and Superannuation but not indexation.

Salary increments over the period of the project should be taken into account, but possible future pay awards should not be anticipated.

Where it is expected that individuals will be promoted during the lifetime of the grant provision may be made under the Salary heading.

Contracted Working Week expressed as % of full time work

Enter a numeric value only.

Show the number of hours the investigator is contracted to work at the organisation as a percentage of the standard working week, using a standard of 37.5 hours for a working week. This question is about whether the investigator is employed full-time or part-time (and if part-time, what percentage). Therefore do not enter in this box a percentage that relates to the number of hours a week the investigator expects to spend on this project. The percentage entered must be greater than zero and no more than 100%. For example, someone who was contracted to work 20 hours would enter a figure of 53%. An investigator contracted to work more than 37.5 hours a week should still enter 100%.

The total number of hours to be charged to the grant over the duration of the grant:

Enter a numeric value only.

Estimating investigator time: include only the estimates of the time spent working directly on the project. For any one investigator, the maximum amount of time that Research Councils will fund across all the projects they support is 1650 hours a year (equivalent to 37.5 hours a week X 44 weeks a year). It may include, for example, time for research, fieldwork, supervising other research staff, project management, interaction with project partners and the costs of a Principal Investigator’s time for writing up the final report (although the duration of the grant should not be extended to include this). It must not include time for supervising postgraduate research students, writing publications after the end of the project, writing grant applications or peer review.

Having completed all the fields Select “Calculate” and the cost estimate (£) will be calculated automatically from the rate of salary and hours charged to the grant. The average number of hours per week charged to the grant will be calculated from the entry on total number of hours charged.

Select “Save” from the top of the screen

image29.jpg

If any section is not completed then the relevant validation warning will be displayed:

Please enter the correct information and Save. When the section has been completed then the image16.gif icon against Co-I on the Document Menu indicates that the section has been successfully completed and passes validation.

B) If selecting Directly Incurred the following information must be entered:

Applicants should only request a salary under the DI heading if their time working on the project will be supported by an auditable record for its duration. When a person is contracted to work 100% of their time on a single project (whether they are working full-time or part-time) timesheets are not necessary. In all other cases, timesheets or project records are required.

Start Date: the date of starting on the project.

The Date will default to the current date. To amend this click on the calendar icon image17.gif Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.

Duration Months: The period, in whole months (or system will round down) to be spent working on the Project.

FTE%: This is the percentage of time that the post holder will spend working on the project based on a full time post.This does not relate to the contracted working hours of the post holder. For example, someone that is contracted to work at the organisation for 50% of full time and will be spending the whole of this time devoted to this project should put 50% as the FTE%.

Scale: Use the Research Organisations pay scale. This can be alpha or numeric.

Effective Date of Scale: The date on which the scales used came into use.

Increment date: The Date will default to the proposed project start date. To amend this click on the calendar icon image17.gif Clicking on the Month at the top or the arrows to change the year and month as appropriate. Alternatively enter the date in the DD/MM/YYYY format.

Starting Salary: Salary when starting on the project.

London Allowance: If in receipt of London Allowance include the £ Value (numeric).

Super Ann &NI: Superannuation and National Insurance costs over the duration of the project (numeric).

Total Cost: Enter the total cost of the Post over the period of the project (numeric).

RC additional Fields:

MRC/ESS Staff Member: Please indicate if you are employed by the MRC.

Select “Save” from the top of the screen

image30.jpg

If any section is not completed then the relevant validation warning will be displayed.

Please enter the correct information and Save. When the section has been completed then the image16.gif icon against Co-Investigator on the Document Menu indicates that the section has been successfully completed and passes validation.

Back to top